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Track All Your Payments & Expenditure Accurately

360° Accounts Payable Services

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AP Ledger Maintenance

Get reliable and error-free processing of your monthly AP ledgers to remain on track with all payments done every month. Gain visibility into all the current and outstanding accounts payable.

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Utility Bill Management

Hire AP specialists to ensure simplified utility bill gathering, validation and payment for delivering process efficiencies and added transparency to the facility and accounts payable teams.

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Vendor Data Administration

Outsource accounts payable to compile vendor master data which includes procurement history, contract records, etc. for creating a single source of truth for data linked to specific vendors.

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Cost Recovery & Invoice Auditing

Our AP specialists examine the vendor statements and invoices to recognize and validate any cost recovery options, find the primary causes of variations, settle and make financial recoveries.

Generate Error-Free Records Quickly With

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Seasoned Accountants to Streamline AP Management

Meet Your Accounts Payable Specialists

Superior Accounting Expertise Minus Infrastructure Costs

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Kick-start your project straightaway with our popular No-Obligation, No-Payment up to 3-day Free Trial. Continue with the same resource if satisfied.

Free Recruitment

Our free, quick, bespoke hiring process helps you save on not just expensive local recruitment fees but also lengthy waiting periods to hire just one resource.

Zero Overheads

Get your own 'remote workplace in India’, do away with pesky issues such as HR, Admin, Payroll, etc., and only pay your remote accounts payable specialist’s salary.

Data Security

As an ISO27001:2013 certified and CMMiL3 assessed company, VE assures its clients of breach-proof data security and confidentiality at all times.

Simplify Recordkeeping & Financial Report Preparation

Our 6-Step Accounts Payable Process

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Your accounts payable specialists receive the vendor’s digital invoices and perform a three-way match to verify the purchase order, goods receipt and invoice.

Next, VE’s virtual accounts payable experts review and approve supplier invoices after verification of receipts. This takes place before the invoices are recorded as a cost within the ERP and sending the payments.

Our AP specialists from India then closely check and flag any inconsistency in quantity or price during invoice processing to the company and the vendor.

After all the variances are checked and addressed, the invoice is vouched for and authorized by the concerned authority.

Once everything is cross-checked and verified, payment is issued promptly, and remittance details are sent to the vendor.

Once payment is made, the invoice is marked as paid, closed out of the system, and filed into various repositories.

VE's Accounts Payable Process
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Within a month of starting, he had my QuickBooks all caught up and in a much better state.

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Read Our Blogs on Accounting Services

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Have More Questions? This Might Help!

FAQs on Our Accounts Payable Services

Paper invoicing and OCR are quite time-consuming and upgrading to modern tools like QuickBooks can be quite costly. Outsourcing AP processes help your business improve its overall efficiency through a streamlined accounting process without an expensive system overhaul.
Here are the top signs that indicate you should outsource accounts payable functions:
  • Overdependence on manual entry of paper-based records
  • Recurrent processing discrepancies and errors
  • Trouble identifying cost saving options
  • Crippled supplier relations
  • Employing outdated software
  • Overdue payments
  • Unskilled resources or staff
  • Need for systematic processes
Apart from the obvious cost savings, you get to streamline your crucial accounts payable process, enjoy 24-hour support, and be assured of offloading even last-minute accounting work to a dedicated resource.
Absolutely safe. VE is an ISO 27001:2013 certified company and has stringent data security measures in place. Our IT staff comprises 50+ Cisco, Linux, and Microsoft Certified Engineers for round-the-clock monitoring of sensitive data.

Hire AP Specialists from India to Ensure Timely Vendor Payments

Accounts Payable (AP), or short-term debt, are current liabilities owed by a company to its suppliers and vendors for goods and services purchased. It is a critical business function that impacts a company’s cash flow as it is closely involved in the coding, approval, payment, and reconciliation of vendor invoices. Maintaining an in-house team of accountants, especially for SMBs and solopreneurs, can be expensive. This is why outsourcing this key business function makes sound business sense. Virtual accounts payable specialists from India ensure that payments are only made on legitimate and accurate bills and invoices. Keeping track of all day-to-day payment cycle activities in a timely and efficient manner helps protect an organization’s cash and assets and gives them improved financial control....

In short, an experienced and well-managed virtual accounts payable team can save an organization massive amount of time and money. Outsourcing accounts payable services to trained experts in reputed companies safeguards a firm’s cash and other assets. It prevents them from paying a fraudulent invoice, paying an inaccurate invoice, paying a vendor invoice twice and being certain that all vendor invoices are accounted for.

What are the Advantages of Outsourcing Accounts Payable Services?

Outsourcing accounts payable services aren’t just related to shifting the accountability of a business procedure. Outsourcing a business operation is going to add value to your company and optimize your accounts payable process. The advantages include:

Increased Efficiency

When you outsource any business operation, your company is going to witness a gush in productivity immediately. The accounts payable services company has access to experienced accountants along with automated tracking and processes. As a result, you can be confident about your account statements and invoice copies being processed fast. Outsourcing assists your business to get the accounts payable operations performed more precisely, swiftly and proficiently as compared to an in-house team.

Diminished Cost

It is expensive to recruit an in-house account payable team and provide them with the necessary software and tools. If you choose to outsource accounts payable services, your business will get instant access to extensively experienced and trained professionals who will carry out the same job at a relatively lower cost. Also, you’ll keep away from the cost of buying accounting software and tools. Even if you experience an increase in your workload, the accounts payable service provider will deliver the goods without any additional cost.

Automated Tracking & Real-Time Access

Although your offshore accounts payable specialist from India will be working remotely, you can track every single step of the accounts payable process instantly. Additionally, you will enjoy real-time access to all information related to accounts payable. Your business can rest assured that you aren’t going to be out of sight even if you choose to outsource accounts payable services.

Complete Coverage

When you have an in-house accounts payable team, you will also need to get a supervisor onboard who will be responsible for scheduling or handling problems if your AP team isn’t present. When you outsource accounts payable services, your outsourcing partner will train several employees about the maintenance of accounts and following industry standards.

Minimum Errors

When handling finance and accounts, human errors can prove to be expensive. If your business utilized spreadsheets for accounts payable, there is a high probability that there are errors in the process already. But when you choose to outsource accounts payable to India you get access to automated processes and skilled AP specialists who can decrease the number of common errors to nearly 99.9%.

Why Should We Outsource Accounts Payable Services to India?

When it comes to outsourcing accounts payable services, all eyes usually turn to India, and with good reason. The highest number of ISO-certified companies, an abundance of IT skills and close to 0.1 million (or 1 lakh) skilled and certified accountants joining its accounting talent pool each year, make India the inevitable winner for virtual accounts payable services.

Partnering with the right accounts payable outsourcing companies in India, like Virtual Employee, only amplifies the benefits of letting such qualified professionals handle your accounting complexities with accuracy and speed.

Virtual Employee’s virtual accounts payable professionals transform your tedious manual AP processes into efficient, automated ones by using cloud software like Xero, QuickBooks Online, etc. This also ensures that your financial data is safe and secure within multi-layers of encryption.

That’s not all. You get up-to-the-minute reports regarding payment oversight along with organized invoices to help you steer clear of hidden costs, interest charges, late fees, invoice discrepancies and disputes. Such a precise idea of actual cash flow is crucial in making growth and expansion decisions.

Here are 6 ways VE’s remote accounts payable specialists give you a massive bang for your buck:

  • Reduced costly manual errors, thanks to our automated processes
  • Uninterrupted delivery of goods and services purchased as all payments are made on time
  • Systematic tracking of all invoices to avoid duplicate payments
  • No missed payments, so no penalties or extra costs
  • Better management of the company’s cash flow
  • Reduced risk of fraud

3500+ Clients in 48 Countries Have Accelerated Their Business Growth with VE’s Professionals. You Could Be Next!