Tom Ludwig, owner, and consultant of Saga Automation wanted to organize his accounting procedure for his business. His busy schedule led to 1 year of backlog and errors in his books of accounts along with unorganized billing, and a lack of day-to-day reconciliation work.
Our genius resource Rishabh Madaan waded through the challenges seamlessly and eliminated every problem Tom was facing. From studying the client's charts of accounts in detail to working the night shift, our resource put his everything to ensure Tom's business benefitted from his accounting expertise.
He organized the overall accounting process using QuickBooks and efficiently handled bookkeeping. He also prepared Monthly Information Statements that ensured a transparent work process with up-to-date information.
Implementing knowledge of accounting compliance helped a 5-year-old business step up its accounting in no time. Backlogs along with multiple issues in accounting were a major concern for Saga Automation. With VE's accounting expert, these issues were solved quickly and accurately leading to an up-to-date process.
Managing income and expenses is necessary to stay on top of your business. That's why accounting is so important. For Tom, his busy schedule pushed his bookkeeping on the back burner for a whole year!
VirtualEmployee stepped in to navigate through this major backlog and update his books of accounts. Rectification of errors, invoicing and billing were some of the other aspects where we had to step up our game.
Tom Ludwig, owner, and consultant of Saga Automation provides quality automation services. From automation engineering to PLC programming platforms, the company executes projects from the initial concept to successful completion and even guides existing automation projects.
Saga Automation takes pride in accomplishing short-term & long-term projects in machine optimization, brewing, utilities, packaging projects, and many more. They provide experienced control systems engineering services focusing on saving time and money for manufacturers while delivering excellent results.
Saga Automation excels at providing a diverse range of automation services to its clients. However, when it came to accounting, the client left a lot of areas unchecked. Almost everything.
The client had 1 year of backlog, errors in the books of accounts and his charts of accounts were also disorganized. There was a lack of proper invoicing and billing-related work and no reconciliation of bank books, customer and supplier statements.
Despite the stacks of challenges, our superstar accountant, Rishabh pulled through with flying colors as expected. As Tom pointed out-
He has been great. Within the month of starting, he had my books all caught up and in a much better state, and after working with him for the last couple of months, it's really clear to me that he knows QuickBooks, he knows accounting, and that he also trying to learn new things all the time.
Our first approach was to declutter the overall accounting process. We worked round-the-clock to ensure everything was updated within a quick span of time and was error-free. Rishabh studied the client's charts of accounts in detail, which helped us streamline one year of backlog.
We also identified various errors in the bookkeeping because of categorizing all expenses under the general head. By using QuickBooks, our VE sorted the different bills and sequenced them in an orderly fashion. This helped in understanding which entry would go for payment to be made, which one for the due bill, and executed payments.
We also did day-to-day reconciliation of customer and supplier statements as well as the bank books to QuickBooks. Rishabh went the extra mile by working the night shift to cater to the client's time zone. We bridged the time and geographical distance with ease.
Working with Rishabh is like working with any of my other employees. There is a real connection that bridges the miles.
| Account | Balance |
|---|---|
| * Chase Business Checking | 251224.82 |
| * Accounts Receivable | 194565.12 |
| * Wells Fargo Loan | 30079.39 |
| * Wells Fargo | 12936.16 |
| * Chase Bank CC-8710 | 8904.49 |
| * Sales Tax Payable | 6492.85 |
| * Wells Fargo Biz Card | 2699.93 |
| * Cash in Hand | 359.29 |
Apart from wading through the backlog and errors, we were engaged with the client's overall accounting process. From handling Accounts Payable (AP), Accounts Receivable (AR), and salary management to bookkeeping, we made sure every aspect was maintained accurately.
Now we don't provide a single scope that could lead to a backlog. We update the information each day or ask the client to provide relevant information so that we can execute the required work. The data on bank or credit card statements help us update comments on the nature of expenses, and vendor names and easily pass entries on QuickBooks.
We also aided the client with their 1099 Income Tax filings. Although we did not handle the payroll process, we managed and organized the payroll information using Patriot software.
One of the integral aspects of working with Saga Automation was creating a Monthly Information Statement (MIS). This report provided the client with in-depth intel on the work performed by our VE and also on the sales and expenses of the company.
Rishabh is a valued asset to Saga Automation and I hope to remain working with him for a long time.
We stayed true to our nature of transparent work. Not only was the gap in bookkeeping eliminated but also the accounting process was brought up to the minute. Maintaining a clear communication process fast-tracked the whole procedure and ensured both the client and our resource were on the same page.
And that's how we reached our goal of providing the desired solutions for Saga Automations and also ensured a long-time partnership.
